Department: Oak Cliff Bible Fellowship (OCBF)
Under general supervision, perform a variety of complex and specialized human resources duties relating to payroll, leaves, and benefits.
Essential Duties and Responsibilities
(Other duties may be assigned)
- Employees are expected to commit to Christ and the philosophy, ministry, and vision of OCBF and help meet the church family’s spiritual, social, emotional, and physical needs. This position provides prayer, spiritual assistance, and ministerial support to co-workers and others they contact. This includes but is not limited to being available to pray with employees, leading and participating in bible study with team members, conveying Biblical principles during staff meetings and church activities, and knowing and ensuring that the church’s mission and vision are integrated into all aspects of the department’s task. As the Employee Handbook outlines, all staff must live a life that models the church’s core values. They must be involved in spiritual discipleship while performing the essential job requirements to further the church’s mission of discipling the church and impacting the world.
- Manages conference room appointments.
- Answer telephones, screen calls, and direct them. Serve visitors by greeting, welcoming, and directing them appropriately with a positive and helpful attitude. Interact with clients, vendors, and visitors.
- Prepare for all meetings, including—but not limited to—monthly executive meetings, conferences, retreats, and presentations, by scheduling locations, gathering reports, preparing agendas and minutes, and preparing rooms.
- Arrange programs, events, presentations, and training by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and event setup.
- Maintain all personnel files by keeping them current at all times, confidential, and secured when not in use, and purge and shred them according to the annual schedule.
- Record and maintain a tracker and submit monthly reports, including, but not limited to, evaluations, job descriptions, acknowledgment forms, and purge log.
- Coordinate and direct office services, such as housekeeping, office equipment maintenance, and other department services.
- Maintains supplies inventory by checking stock to determine the inventory level, anticipating needed supplies, placing and expediting orders, and verifying supplies’ receipts.
- Process all vouchers for Human Resources services and submit for payment.
- Prepare and modify documents, including correspondence, reports, forms, contracts, memos, and emails.
- Assist with clerical duties relating to employment materials, scheduling interviews, performing pre-employment screening, assessments, etc.
- Prepare and maintain HR policies and procedures manuals, including, but not limited to, handbooks, SOPs, and benefits summaries.
- Conduct research, compile data, and prepare reports and other documentation for consideration and presentations as directed by the Executive HR Director.
- Maintains professional and technical knowledge by attending educational classes, reviewing professional publications, and establishing personal networks.
- Maintain employee communication boards and announcements.
- Open, sort, and distribute incoming correspondence, including faxes and emails; sign for and distribute UPS/FedEx or similarly delivered packages.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Analytical — Synthesize complex or diverse information. Collect and research data. Use intuition and experience to complement data: design workflows and procedures.
Attendance/Punctuality — Consistently at work and on time. Ensure work responsibilities are covered when absent. Arrive at meetings and appointments on time.
Computer Skills — Working knowledge of Microsoft Office Products.
Customer Service — Manage difficult or emotional customer situations. Respond promptly to customer needs. Solicit customer feedback to improve service. Respond to requests for service and assistance.
Dependability — Use time appropriately and wisely. Follow instructions and respond to management direction. Accept responsibility for one’s actions.
Diversity — Demonstrate knowledge of EEO policy. Show respect and sensitivity for cultural differences. Educate others on the value of diversity.
Ethics — Inspire the trust of others by keeping commitments and working with integrity and ethics. Uphold organizational goals.
Interpersonal Skills — Create and maintain a climate of respect and fairness for all students. Focus on solving the conflict, not blaming. Approach others tactfully by demonstrating respect and consideration regardless of their status or position. Maintain confidentiality. Listen to others without interrupting. Keep emotions under control.
Mathematical Skills — Ability to compute mathematical facts in all units of measurement using whole numbers, common fractions, and decimals; compute rates, ratios, draw conclusions, and interpret bar graphs.
Oral Communication — Ability to communicate primarily in English. Speak clearly and persuasively in positive and negative situations. Listen and get clarification to respond to questions.
Planning/Organizing — Prioritize and plan work activities and additional resources. Set goals and objectives. Develop realistic action plans.
Problem Solving — Identify and resolve problems promptly and demonstrate the ability to develop alternative solutions. Gather and analyze information to develop alternative solutions. Works well in group problem-solving situations.
Professionalism — Approach others tactfully by showing respect and consideration regardless of status or position. React well under pressure by keeping emotions under control.
Reasoning Ability — Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Safety and Security — Observe safety and security procedures, report potentially unsafe conditions, and use equipment and materials properly.
Technical Skills — Maintain current knowledge of applicable state and federal wage and hour laws and payroll systems to achieve alignment with HR benefits. Assess your strengths and weaknesses. Pursue training and development opportunities. Strive to build knowledge and skills continuously. Share expertise with others.
Teamwork — Balance team and individual responsibilities. Exhibit objectivity and openness to others’ views and ideas. Be willing to try new things. Give and welcome feedback. Contribute to building a positive team spirit. Put the success of the team above one’s interests. Support everyone’s efforts to succeed.
Written Communication — Write routine reports and other correspondence clearly and informatively. Can vary writing style to meet needs. Edit work for spelling and grammar. Able to read and interpret written information, primarily in English.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skills, and abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education and/or Experience
Associate’s degree in a related field; three to five years related experience and training; or equivalent combination of education and experience. The successful candidate will know payroll principles, practices, regulations, and procedures, and possess skills in evaluating and analyzing both activities. PHR is helpful.
Spiritual Commitment
All employees are expected to commit to Christ and to the philosophy, ministry and vision of OCBF and to help the church to meet the spiritual, social, emotional and physical needs of the church family.
Members are asked to commit to:
- Consciously pursuing spiritual growth by participating in the vital experience of the church (Education, Fellowship, Outreach and Worship).
- Faithfully give at least 10% of their income to the ministry of OCBF.
- Faithfully serve in one of the ministries of the church in a volunteer capacity.
- Agree to read and function under the guidelines and authority of the Church Constitution and By-Laws.
Physical Demands
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands and fingers to handle and feel, reach with hands and arms, climb or balance, stoop, kneel, crouch, crawl, and talk or hear. The employee must occasionally lift and move up to 25 pounds.
Work Environment
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The noise level in the work environment is usually moderate.
