Department: Golf Club of Dallas (GCD)
The Office Assistant provides essential administrative and office support to the General Manager and staff, ensuring smooth daily operations, clear communication, and an organized, welcoming office environment. This role is primarily execution-focused and supports the efficient functioning of the office through clerical, scheduling, and operational assistance.
Essential Duties and Responsibilities
(Other duties may be assigned)
The professional staff at Oak Cliff Bible Fellowship have distinct roles that directly or indirectly affect the spiritual development of church members. Each employee must model Christian values in daily interactions and uphold the church’s core values. Minister and pray with co-workers, promote a unified and spiritually enriching work environment with a servant attitude while supporting the church and church members of the community. Must demonstrate a commitment to the church’s mission and values in all aspects of the role by engaging in continuous spiritual growth and development through participation in church activities and personal discipleship. You must be actively involved in staff meetings Bible studies, and support the church’s mission to influence and serve the broader community through active involvement in church functions.
Administrative & Office Support
- Provide administrative support to the General Manager, assisting with office and daily operational needs.
- Assist staff with general administrative tasks to support smooth and efficient operations.
- Maintain a clean, organized, and welcoming office environment.
- Monitor office supply inventory and submit orders to maintain operational readiness.
Communication & Scheduling
- Communicate announcements and operational information to staff in a timely and professional manner.
- Answer incoming phone calls, greet visitors, and manage internal communications.
- Manage incoming and outgoing mail, faxes, packages, and deliveries.
- Assist with logistics for staff meetings, trainings, and other internal functions, including scheduling and preparation.
Operational Support
- Process invoices for payment and accurately enter information into accounting systems or folders.
- Perform basic data entry and clerical accounting tasks, including updating spreadsheets and maintaining records.
- Submit work orders for office or equipment repairs and coordinate maintenance needs to support uninterrupted operations.
- Manage company-wide inspections, certifications, and compliance requirements to uphold organizational and hospitality standards.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Customer Service — Responds promptly to customer needs, solicit feedback to improve service, and address requests for assistance in a professional manner.
Basic Math & Data Skills — Performs basic arithmetic and accurately enters information.
Oral & Written Communication — Communicates clearly and effectively; listens attentively and follows instructions.
Planning & Time Management — Prioritizes tasks and manages multiple responsibilities effectively.
Organization & Attention to Detail — Maintains accurate records and an orderly work
environment.
Reading & Comprehension — Reads and understands written instructions and communications.
Qualifications
- High school diploma or GED.
- A minimum of 1-2 years of administrative experience.
- Proficient in Microsoft Office, particularly Word, Excel, Teams, and Outlook.
- Proficient with basic office equipment and office assistance.
Spiritual Commitment
All employees are expected to commit to Christ and to the philosophy, ministry, and vision of OCBF and to help the church to meet the spiritual, social, emotional, and physical needs of the church family.
Members are asked to commit to:
- Consciously pursuing spiritual growth by participating in the vital experience of the church (Education, Fellowship, Outreach, and Worship).
- Faithfully give at least 10% of their income to the ministry of
- Faithfully serve in one of the ministries of the church in a volunteer
- Agree to read and function under the guidelines and authority of the Church Constitution and By-
Physical Demands
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
- This position may require working late evenings, weekends, and holidays.
- The noise level in the work environment is usually moderate.
- Regularly required to stand, walk, and sit.
- Regularly required to use hands to handle materials, fingers to type, arms to reach.
- Must occasionally lift and/or move up to 25.